90% people think they need to write the perfect prompt first shot, well you don’t. Let Ai do that for you.
Most founders and owners of small businesses start using AI and then get stuck at writing the perfect prompt. They keep staring at the prompt box, hunting for just the right words? You don’t need the AI to understand your everything—just clear intent as to what you want. You may think I don’t write well or my English is not good it does not matter as long as you know what you want,
Every AI assistant—from ChatGPT to Gemini—works best when you treat it like your human assistant. Imagine dictating to your admin: “Help me automate invoices,” then letting them flesh out every detail. That’s exactly how prompt-building should feel.
Think roughly what you want, write it down (or speak it to the Ai ) and this becomes your rough draft. You might type, “Help me automate customer support replies.” Feed that into AI and ask: “Turn this into a detailed prompt I can use.” The AI will reply with something like:
You are a seasoned customer-support specialist. Draft a 5-step email workflow for answering frequently asked billing questions, including:
• Three email templates (initial reply, follow-up, resolution)
• Tone guidelines for a friendly, professional voice
• A suggested timing schedule (e.g., initial within 2 hours, follow-up after 24 hours)
• Metrics to track response effectiveness_
Suddenly, you have a rock-solid instruction to copy into your AI of choice—and no more guesswork.
This “dictate-then-refine” , first dictate the instructions whichever way you want, ask AI to refine the instruction/prompt mindset works across all small-business operations. For example:
Invoicing Automation: “I need to generate recurring invoice templates and follow-up reminders for late payments.”
Customer Outreach: “Draft a 3-email sales sequence targeting holiday shoppers for our home décor store.”
The result? Refined prompts leading to more polished outputs, less back-and-forth, and hours reclaimed each week.
Micro-prompt to copy now:
“Turn my rough ask ‘Help me automate my invoicing and payment reminders’ into a detailed AI prompt with role, steps, templates, and timing.”
